Are your hazardous material shipping labels meeting the requirements?
Ensuring your product gets where it needs to be safely is a major component of your business. Extra care and legal requirements have to be taken into consideration when shipping hazardous and dangerous materials.
Register Now
Get access to CHEMTREC's emergency response number and all the benefits of registration.
By using hazardous materials labels, it is easy to identify what is inside the package. Clear markings from proper hazardous material labels make the storage, handling, and transportation of all hazmat materials simple.
Correct hazmat markings may include a proper shipping name, identification number, technical name, special permit packaging, environmental handling, consignment information, and marine pollutants. In the event of an accident, exposure or chemical spill, the quick identification of hazardous materials is essential to emergency response. Proper handling, cleanup and documentation are easier when there are no guessing games.
Changes to Rules and Regulations
49 CFR 172.406 states labels must be printed on or affixed to a surface (other than the bottom) of the package or containment device containing the hazardous material and be located on the same surface of the package and near the proper shipping name marking, if the package dimensions are adequate.
CHEMTREC’s exclusive approved label supplier, Labelmaster, takes the guesswork out of hazardous materials shipping labels and stays up to date with the latest changes in rules and regulations.
Saving You Time and Money
Our exclusive partnership with Labelmaster makes it easy to get exactly the right hazmat labels for your shipping supplies and products. If you are registered with CHEMTREC you can only purchase CHEMTREC labels through our exclusive approved label supplier, Labelmaster. Labelmaster helps save your company money and time by helping you get the correct labels for your hazmat shipments.
Smaller Lithium Battery Marks May Be Used as of 1/1/2021
CHEMTREC customers can now use the smaller 100mm x 100mm or 100mm x 70mm lithium battery labels. This saves money on the price of the label and also allows the use of smaller packages which can reduce packaging and freight costs. The existing sizes of lithium battery marks will remain compliant in 2021 and beyond.
Labelmaster’s comprehensive offering of industry-leading products helps CHEMTREC customers remain compliant with all dangerous goods regulations. For more than five decades, Labelmaster has been the go-to source for companies — big and small — to navigate and comply with the complex, ever-changing regulations.
CHEMTREC offers three levels of coverage based on the regional zones of your shipment origins and destinations. Give us a few details about your shipping practices and we’ll guide you to the right level of CHEMTREC protection.
CHEMTREC can help your company stay safe and in compliance with our online hazmat training courses. Self-paced, interactive, and comprehensive courses make it easier than ever to stay up-to-date on your required training.
Navigating crisis and emergency situations creates challenges for even the most prepared teams. Ensuring your team has access to the right information at the right time to enable fast and effective decision making is challenging. The supply of reliable information in an incident rarely keeps up with the demand, creating an information gap. Fortunately, our response and recovery solutions can help.
Contact Us for a Free Consultation
Our Consulting Solutions team is ready to assist you. Send us an email and we will set up a time to discuss your organization's needs and help you develop a customized plan.
For over 50 years, CHEMTREC has been known for its premier emergency call center, providing responders with timely information. However, beyond this, what else do responders and organizations need to effectively deal with an incident? What can they do before an incident to make ensure they are prepared? Through our preparedness services, we partner with you prior to any potential incidents providing plans, tools, and training to enhance your readiness.
Contact Us for a Free Consultation
Our Consulting Solutions team is ready to assist you. Send us an email and we will set up a time to discuss your organization's needs and help you develop a customized plan.
How do your plans compare to others in your industry? Our consultants will conduct an in-depth review of your existing emergency response and crisis management plans and provide you with a detailed gap analysis report. The report will not only pinpoint shortcomings but will also provide a comprehensive roadmap for improving plans and better preparing your teams. These reports serve as a foundation for reinforcing overall organizational resilience.
Plans
Whether you need plans to streamline coordination and response at the operational, site-specific, or strategic levels, our team is ready to help. We specialize in crafting customized plans that align with your organization. These plans not only provide guidance on regulatory compliance, but also amplify your team’s capability to respond effectively to a potential incident. We offer plan templates or a fully customized plan development service.
Continuity of Operations
We will collaborate with you to identify significant risks, essential business functions, and tactics needed to safeguard and maintain operations in the event of a disruption. Our team will develop policies and risk assessments, conduct a business impact analysis, and create business continuity plans that help protect your essential business services.
Training
Having collaborated with many of the world’s largest organizations, our team delivers training to enhance the knowledge and skills of their responders, strengthening their response capabilities. Our training covers a range of responses, from operational to strategic, including the Incident Command System and Strategic Incident and Media Management.
Exercises
Making sure your plans are effective before an incident is crucial in enhancing your response. Our exercises are designed to evaluate the effectiveness of plans and procedures, while providing your teams a protected environment to practice their roles. Our experience extends from working with local, regional, and national governments to businesses of various sizes. We offer a wide range of exercises, from online drills to tabletop exercises and full-scale live exercises.
Request a Quote
We’ve got your back. Connect with us and get a quote for the CHEMTREC services your organization needs.
CHEMTREC is registered with PHMSA to submit 5800.1 reports on your behalf. In addition to distributing relevant incident reports to your company, for Incident Reporting subscribers, CHEMTREC will go a step further by reviewing all incidents and help make the determination if additional reporting may be needed based on Hazardous Materials Regulations (49 CFR Parts 171-180).
Request a Quote
CHEMTREC can assist you with your incident reporting needs. Connect with us and get an estimate for Incident Report Distribution and 5800.1 Regulatory Reporting.
Our emergency response call center team specializes in collecting precise details to create comprehensive and consistent incident reports. These reports empower companies to identify trends, pinpoint solutions, mitigate and analyze incidents effectively.
By entrusting CHEMTREC to collect and submit your 5800.1 report, we will:
Use our expertise to create complete and concise reports which comply with PHMSA reporting requirements.
Review all of your incidents, reducing your risk of non-compliance and subsequent penalties.
Automate the submission and response processes.
Verify the data is accepted by PHMSA.
Maintain a record of your report for future reference and provide on demand access to your incident reports and 5800.1 reports.
Alleviate the effort for carriers that must file incident(s).
5800.1 Reporting Fact Sheet
Learn more about we will facilitate the completion and submission of 5800.1 reports in compliance with U.S. DOT regulatory requirements by downloading our fact sheet.
Frequently Asked Questions About Hazardous Materials Reporting
Who is responsible for completing and submitting a detailed hazardous materials incident report?
As specified in § 171.16(a), each person in physical possession of a hazardous material when an incident occurs must file a Hazardous Materials Incident Report on DOT Form F 5800.1 to the Department. See § 171.16(b) for information on providing and retaining copies of the incident report, details of where to obtain the forms, and where to file the forms.
How long do I have to submit a written incident report?
In accordance with § 171.16(a), a person must submit a detailed incident report to the Department within 30 days of discovery of the incident.
Who is responsible for providing immediate notice by telephone if an incident occurs that meets the criteria in § 171.15(b)?
As specified in § 171.15(a), each person in physical possession of a hazardous material when an incident occurs must provide notice by telephone to the National Response Center (NRC) 1–800–424–8802 (toll free) or 1–202–267–2675 (toll call). Any person who performs or is contractually responsible to perform any of the HMR functions is legally responsible under the regulations for their proper performance.
How long do I have to provide notice by telephone to the National Response Center (NRC) when an incident occurs that meets the criteria in § 171.15(b)?
In accordance with § 171.15(a), a person must provide notice by telephone as soon as practical but no later than 12 hours after the occurrence of any incident described in § 171.15(b). Any reporting delay beyond what is necessary to safely secure the scene of the incident is not permitted.
If an incident occurs resulting in the closure of an access road to a major highway, is the closure of the access road leading to a highway considered a “road closure” and subject to the hazmat reporting requirements in § 171.15?
The answer is yes. Components of a highway, such as access roads and interchange areas that provide access to highways—including interstate highways—are considered components of a "major transportation artery or facility," and are thus subject to the requirements in § 171.15(b)(1)(iv).
Is an incident report required if, during the loading/unloading operation, the consignee discovers or observes a leak from a cargo tank motor vehicle (CTMV) or other bulk packaging?
If an incident occurs while the carrier that delivered the hazardous material is observing or participating in the unloading operation, the incident must be reported because the carrier is deemed to be in possession of the hazardous material at that point— i.e., the incident occurred during transportation. For these incidents, the carrier transporting the hazardous material or other bulk packaging must complete a DOT Form F 5800.1 hazardous materials incident report.
However, if an incident occurs or is discovered while a consignee is unloading a hazardous material from a transport vehicle or emptying a bulk packaging after the carrier has delivered the material and left the premises, the incident is not required to be reported because the incident occurs or is discovered after transportation has ended. As such, the consignee is not required to file a DOT Form F 5800.1 report for an undeclared shipment or a damaged or leaking shipment that is discovered after the carrier has delivered the hazardous material.
Please note that it is possible that a release of this nature is subject to local, state, or federal reporting requirements. We suggest you contact the U.S. Environmental Protection Agency (EPA) at 1–800–424–9346. Additionally, if a person is injured or killed Occupational Safety & Health Administration (OSHA) reporting may be required—OSHA's 24-hour hotline is 1–800–321–6742. See 29 CFR 1904.39 for requirements specific to reporting fatalities, hospitalizations, amputations, and losses of an eye as a result of work-related incidents to OSHA.
What information is required on the incident report form for an undeclared shipment?
The nature of an undeclared shipment is such that complete information about the shipment may not be known at the time of discovery. If the undeclared shipment is discovered because material was released from the package during transportation, then the information in Part II and Part III of the incident report should be completed to the extent that specific information is known.
Similarly, Parts IV and V of the report concerning the consequences of the incident should also be completed. If the undeclared shipment is discovered and no material was released from the package, then the person filing the report should provide as much information as possible, including the carrier information in item 10 of Part II, the shipper/offeror information in item 11 of Part II, and the shipment origin and destination information in items 12 and 13 of Part II.
For all reports related to undeclared shipments, the events that led to the discovery of the undeclared shipment should be included in Part VI of the report. Finally, for all reports related to undeclared shipments, Part VIII should be completed to provide contact information. For information that is not known at the time the undeclared shipment is discovered, an indication in the report that the information is not known is acceptable.
Where must I keep a copy of an incident report after I file it with PHMSA?
The report must be accessible through your company's principal place of business or, if maintained elsewhere, be made available at your principal place of business within 24 hours of a request for the report if maintained at other than the reporting person's principal place of business. See § 171.16(b)(3) for requirements specific to retention of an incident report.
Is immediate notice required under § 171.15 for an incident that leads to a “road closure” when no hazardous material is released as a result of the incident?
The answer is yes. Regardless of whether a hazardous material is actually released, if a major transportation artery or facility is closed or shut down for one hour or more, the incident must be reported in accordance with § 171.15. In addition, under § 171.16(a)(1), any time immediate notice is required under § 171.15(b), a written report is also required within 30 days of the discovery of an incident.
When an incident occurs involving a package of hazardous material containing only a residue of hazardous material, as described in § 173.29, is an incident report required?
A package containing only a residue of hazardous material is not excepted from incident reporting. See 173.29(a). Section 171.16(d) provides exceptions from incident reporting, which include some scenarios that could apply to a packaging containing only a residue. However, there are no specific provisions that apply to empty packaging’s containing a residue of a hazardous material. There are scenarios where an incident report must be filed, such as when a Packing Group (PG) II hazardous material released from a drum containing only residue of the hazardous material.
No matter where or when an incident occurs, you can rely on CHEMTREC and our hazmat emergency response services. Our Emergency Services Specialists are quick and efficient – we can help reduce your company's liability and exposure, and potentially even save lives.
Partner With CHEMTREC for Incident Report Distribution
To help you maintain written records of incident details for analysis and internal auditing purposes and more easily fulfill regulatory reporting requirements like DOT form 5800.1, CHEMTREC offers Incident Report Distribution for carriers.
Designated Recipients
With this service, anyone in your organization that is designated as a report recipient will receive detailed reports of all incidents reported to CHEMTREC that involve you as a carrier.
Tier Levels
The Incident Report Distribution service is available in different tier levels based on the incident volume of your organization.
Request a Quote
CHEMTREC can assist you with your incident reporting needs. Connect with us and get an estimate for Incident Report Distribution and 5800.1 Regulatory Reporting.
No matter where or when an incident occurs, you can rely on CHEMTREC and our hazmat emergency response services. Our Emergency Services Specialists are quick and efficient – we can help reduce your company's liability and exposure, and potentially even save lives.
Hazmat Response Resources for Emergency Responders
CHEMTREC is the leading source of support and information during hazmat incidents. For more than 50 years, our engagement with emergency responders around the world has been the engine that drives our success.
Quick access to the largest network that connects you with everyone involved—manufacturers, shippers, carriers, and government agencies.
We’re equipped to handle any situation and any class of hazardous material.
Toxicology and medical specialists available to aid in hazmat health and safety
Emergency Response Guidebook (ERG)
PHMSA's ERG is intended for use by first responders during the initial phase of a transportation incident involving hazardous materials.
By walking through the motions of an actual chemical emergency response, responders gain a better understanding of how CHEMTREC assists in these situations, as well as what services we offer.
Download our comprehensive program for detailed insights, and schedule a call with a Consulting team member to explore tailored solutions for your needs.
CHEMTREC Materials
CHEMTREC provides emergency responders with the information they need to manage hazmat incidents safely and efficiently. CHEMTREC offers first responder organizations keychains, CHEMTREC information sheets, and stickers so that they always have our contact information readily available.
CHEMTREC HELP Award
The CHEMTREC HELP Awards are intended to help fire departments enhance their response capabilities and increase local preparedness to respond to and prepare for hazardous materials incidents.
CHEMTREC Awards & Scholarships
CHEMTREC is proud of our commitment to support emergency responders. We recognize that the first responder community is critical to hazmat response and on an annual basis we offer multiple awards and scholarships.
The HELP Awards are intended to help the fire departments enhance their response capabilities and increase local preparedness.
CHEMTREC offers scholarship opportunities to attend hazmat conferences to support knowledge sharing, networking with peers, and expand access to continuing hazmat education.
CHEMTREC Awards
CHEMTREC is delighted to offer multiple awards and scholarship opportunities on an annual basis. These awards and scholarships represent our appreciation of volunteer firefighters and hazmat responders and will continue to be an ongoing reminder of our commitment to them for years to come.
CHEMTREC is a proud sponsor of the National Fallen Firefighters (NFFF). CHEMTREC supports the NFFF’s mission to honor and remember America’s fallen fire heroes, assist their families in rebuilding their lives, and work within the fire service to reduce firefighter deaths and injuries.
